Are you sharp when it comes to contracts and strong at collaborating? Do you enjoy challenging suppliers, improving processes and thus ensuring well-maintained and future-proof property portfolios?
Are you excellent in speaking and writing Dutch, then we are looking for you!
Read here the Dutch version of this vacancy
As Technical Coordinator Maintenance Contracts, you are the connecting factor between suppliers, contractors, technical management and community managers. You ensure that contracts are not only correct on paper but also add value in practice. As this is a relatively young portfolio (buildings completed since 2017), there is a great opportunity for you to further develop and optimise the maintenance and procurement process. With your insight and initiative, you will streamline management and ensure that our portfolio remains future-proof in the coming years. You will maintain an overview, think ahead and ensure that everything is properly documented.
What does your day look like?
Your day begins with a meeting with the technical coordinator for management and maintenance and the community managers. Together, you discuss the progress of maintenance, planned projects, and reports. You monitor the overview and set the priorities. Then you call a supplier to improve agreements and work on a new contract.
Later in the morning, you visit a complex where maintenance and MJOP work is being carried out. Together with the supplier, you check the quality, record your findings and discuss areas for improvement. Back at your laptop, you will develop a plan to organise the maintenance of the entire portfolio in a smarter and more streamlined way. You will present this plan to your colleagues later in the week so that you can decide together how it will be implemented in practice.
In the afternoon, a complex malfunction/complaint comes in. Given the complexity, you consult with the technical coordinator for management and maintenance about the content and take action! As a troubleshooter, you analyse the problem, take the appropriate actions and ensure that everything is resolved quickly and properly.
At the end of the day, you have an evaluation meeting with a supplier. You discuss performance, risks and areas for improvement, and make concrete agreements. Finally, you take a look at market developments and opportunities relating to innovation, sustainability and cost optimisation.
In short: you will be working in the areas of technology, contracts and collaboration. With plenty of scope to
shape processes and ensure that everything runs smoothly, professionally and with a view to the future.
What will you be doing, among other things?
- Managing, optimising, and renewing (framework) contracts and supplier relationships.
- Maintaining existing relationships and actively seeking new
collaborations with suppliers and maintenance parties. - Proactively negotiating and concluding new contracts.
- Manages maintenance budgets and ensures that work is carried out on time.
- Conduct periodic and annual progress meetings with suppliers, translate areas for improvement into concrete actions, and record these in writing.
- Handling escalations and implementing structural improvements.
- Together with the technical coordinator, carry out checks on site and assess and monitor the quality of maintenance.
- Structure and improve contract management processes.
- Coordinating (large-scale) activities together with suppliers, community managers, and the technical coordinator.
- Monitoring risks, performance and agreements and proactively adjusting them.
- Prepare analyses and reports that provide insight into, among other things, progress, performance, risks and quality, and use these to advise management and colleagues.
- Providing input and advice for the MJOP.
- Supervising and delivering MJOP activities.
- Handling invoices and disputes in collaboration with the finance department.
What are you bringing?
- You speak and write excellent Dutch.
- MBO+ / HBO level, experience in property management, business administration, facility management, architecture, installation engineering (mechanical, electrical, water).
- Experience with contracts (contract and procurement law) is a requirement.
- An affinity with installations and technical systems is an advantage.
- An affinity with installations and technical systems is an advantage.
- Analytical, structured and sharp on details without losing sight of the bigger picture.
- Experience in relationship management and maintaining contact with suppliers. You know how to motivate people and achieve results together.
- Excellent communication skills, both verbal and written. You are clear, persuasive and professional.
- A proactive and results-oriented attitude, both independently and as part of a team.
Why choose us?
- A versatile role in which you bear responsibility and are given the freedom to implement your own ideas.
- Working in a dynamic organisation where property management, technology and service come together.
- Ample opportunity for initiative, development, and innovation.
- An enthusiastic team in which cooperation and quality are paramount.
- The opportunity to contribute directly to the value, sustainability and future-proofing of our property portfolio.
What do we offer you?
- Competitive salary between €3,750 and €4,500 for a full-time 40-hour working week.
- 13th month’s salary for good performance.
- 8% holiday allowance.
- An excellent pension.
- You manage your own schedule and arrange your own appointments.
- 28 days’ holiday.
- Company car.
- Laptop and telephone.
- Education and training opportunities to further develop yourself in your role and as a person.
- Regular enjoyable company outings and gatherings: from barbecues and nights out to fun gifts.
Who are we?
Rockfield Real Estate develops, operates and coordinates co-living concepts under the labels The Cohesion and Stunest. We now have 12 locations with more than 4,500 homes operational in the Netherlands. Read all about our co-living concepts here.
Intrest?
Send your CV and cover letter to info@rockfieldrealestate.com and we may soon welcome you as our new colleague.
